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  4. BlackBerry Workspaces app for Windows
  5. BlackBerry Workspaces for Windows User Guide
  6. Sending files
  7. Sharing files using Outlook
  8. About collaboration

About collaboration

Collaborate on files you send via
Microsoft Outlook
 with
BlackBerry Workspaces
 for
Windows
.
When sharing files, click
Enable collaboration
 to collaborate with others. Your recipients can edit the file (if granted the necessary permissions) and share the new version with all recipients, and you can monitor activity on sent files by opening the File activity panel in
Outlook
.
After you click
Send
, your recipients can collaborate on the file in the following ways:
  • Annotate and edit the file online with the online viewer or in Office online
  • Open the file using the edit link in the email, make changes and save, automatically uploading their changes to the corresponding workspace
  • Download the file and make changes locally, and then attach and protect the file in a reply to the original message; the changes are saved to
    BlackBerry Workspaces
You can collaborate on the file in the following ways:
  • Add recipients to the sent file via
    BlackBerry Workspaces Web Application
    , which means that you are expanding the group of people who can work on the file.
  • Create a new email with the same attachment in
    Outlook
     or send a copy of the file via
    BlackBerry Workspaces Web Application
     to create a separate version of the file for collaboration with a different person or group of people.
Any activity on the file appears in the
BlackBerry Workspaces
 File activities tab for the selected email. Use the context menus to download or view the latest version of the file.
For more information on how collaboration is handled in
BlackBerry Workspaces Web Application
, refer to the
BlackBerry Workspaces Web Application
 User Guide
.