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  8. Send smaller files

Send smaller files

Use this method when you send files that are 25MB or less. You can customize permissions and security settings on a per-email basis. For future emails, the permissions and settings return to your organization’s default settings.
  1. Open a new email and enter a recipient and attach a file or files.
    Depending on your plugin settings, the
    Set security for this email
     panel may appear at the side of the mail.
    If it does not appear, click The Protect Attachments icon to display the panel.
    The options available in the
    Set security for this email
     panel depend on your organization's
    BlackBerry Workspaces
     configuration.
  2. Do one of the following:
    • If you wish to protect your attachments with
      BlackBerry Workspaces
       and want to change the security permissions, perform steps 3-9, below.
    • If you do not wish to change the default settings, click
      Send
       now.
    • If you set to be asked before sending and you do not wish to protect your attachments with
      BlackBerry Workspaces
      , click
      Send Unprotected
       when prompted.
    • If you set to be asked before sending and you want to protect your attachments with
      BlackBerry Workspaces
       with the default settings, click
      Send Protected
       when prompted.
    • If you set to be asked before sending and you want to protect your attachments with
      BlackBerry Workspaces
       and want to change the security permissions, click
      Set permissions
       when prompted and perform steps 3-9, below.
  3. If available, select The Protect Attachments icon to ensure that your attachments are protected with
    BlackBerry Workspaces
    .
  4. Select
    Require recipients to sign in
     to ensure recipients sign in to
    BlackBerry Workspaces
     to access the file.
    If you do not select this option, recipients have full access (not tracked) and can download an original or encrypted version, edit, copy-paste, and print. For more information, see About requiring recipient sign in.
  5. If you require recipients to sign in, in the
    Permission
     list, select the desired permissions:
    • Full access (not tracked)
      : Recipients can download an original or encrypted version, edit, copy-paste, and print.
    • Advanced Rights Management: Download protected, edit, print, copy
      : Recipients can download an encrypted version, edit, copy-paste, and print.
    • Advanced Rights Management: Download protected, edit, print
      : Recipients can view, download an encrypted version, edit, and print.
    • Advanced Rights Management: Download protected, & edit
      : Recipients can view, download an encrypted version, and edit.
    • Advanced Rights Management: Download protected, & print
      : Recipients can view, download an encrypted version, and print.
    • Advanced Rights Management: Download protected: View
      : Recipients can view and download an encrypted version.
    • Online only: View &print
      : Recipients can view files in the online viewer and print.
    • Online only: View
      : Recipients can view files in the online viewer only.
    • Online only: Spotlight view
      : Recipients can view files in the online viewer in spotlight view only. In spotlight view, text is visible only in the region of the pointer; the rest of the text is obscured.
  6. If you require recipients to sign in, in the
    Watermark
     list, set whether or not the file is displayed with a watermark.
    When permissions are set to
    Full access
    , watermarks are only displayed on PDF files.
  7. If you require recipients to sign in, in the
    File expiration
    list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. If you select Specific date, choose the desired date from the calendar.
  8. If you require recipients to sign in, in the
    Allow access to
     list, select who can access the file:
    • Everyone
      : Everyone can access the file.
    • Recipient’s email domain
      : The recipient, and anyone else who signs in with an email in the same domain as the recipient, can access the file.
    • Recipients only
      : Only the recipients of the email can access the file.
  9. If you want to allow recipients to work on the file(s) that you are sending, including uploading a new version, click
    Enable collaboration
    .
  10. Click
    Send
    .