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  6. Working with workspaces
  7. Share a workspace, folder, or file

Share a workspace, folder, or file

Workspace administrators can share their workspaces with other users.
Workspaces are folders located directly under the 
Workspaces
 folder. Workspaces can contain additional folders, but those folders cannot be shared separately from the parent workspace.
  1. Right-click the workspace, folder, or file and select 
    Workspaces
    Share
    .
    The BlackBerry Workspaces - Share window appears. 
  2. Select one of the following:
    Users > Add members
    To manually add recipient email addresses, enter the email addresses of the intended recipients.
    To select contacts from your device's contact list, tap and select the contacts that you want to share the file with. When you are finished, tap Done.
    Optionally, you can type a message in the Add message field.
    Existing group
    Type a group in the Select group field. Only permitted groups display in the list when you start to type.
    To manually add recipient email addresses, enter the email addresses of the intended recipients in the Add members to selected group field. Note that adding a user to an existing group grants the new user access to all files the selected group is permitted to access.
    Optionally, you can type a message in the Add message field.
    New group
    Type a group name. Add group members and optionally, add a group description or message.
    Email domain
    Type a domain name.
  3. Click 
    Edit
     or 
    Advanced settings
    .
  4. In the 
    Permission
     list, select the user access rights for the workspace. For more information see Permissions. 
  5. In the 
    Expiration
     list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
    If you select 
    Specific date
    , click the calendar icon and choose the desired date from the calendar. 
  6. In the 
    Watermark
     field, set whether workspace PDF files are displayed with a watermark.
  7. In the 
    Commenting
     field, set whether to allow or disallow user adding comments.
  8. Click 
    Apply
    .
  9. To notify users that the workspace, folder, or file has been shared, select the 
    Notify members
     option.
  10. Click 
    Share
    .