- Introduction
- Installation and authentication
- Getting started
- Sending and sharing
- Working with files
- Accessing the file menu bar
- Opening and creating files
- Upload a file from another app
- Editing files with Office Online
- Working with comments
- Annotate files
- Search within files
- Locking and unlocking files
- Manage file versions
- Select multiple files
- Track file activities
- Add a file to favorites
- Acknowledge a file
- View a map of places where users accessed a file
- Managing workspaces, folders, and files
- Create a new workspace or folder
- Create a workspace on an external repository
- Working with an iManage repository
- Working with a Dropbox repository
- Rename a workspace, folder, or file
- Mark a workspace, folder, or file as a favorite
- Copy the link to a workspace, folder, or file
- Move a folder or file
- Delete a workspace, folder, or file
- View info
- View recent locations
- Managing access
- Working offline
- Managing your settings
- User roles and permissions
- Collaboration and recipient sign in
- Read acknowledgement
- BlackBerry Workspaces security
Roles
Use roles to determine user management capabilities within a workspace or folder. Define roles when you create a workspace, and change or remove roles later by editing access.
There are three standard roles with predefined capabilities. Organizations that are configured for creating custom roles can offer additional roles with unique capabilities.
The standard roles are described here:
Administrators
Workspace administrators have full control over the workspace and its folders and files (upload, download, move, delete, and so on). Administrators can also manage workspace groups and users. By default, the workspace creator is added to the Administrators group.
Contributors
Contributors perform the following actions:
- Folder level: Add and delete folders, move files across folders, and move and rename folders.
- File level: Upload, move, rename, and remove files.
Visitors
Visitors can access workspace files depending on their permissions. Visitors cannot upload files to workspaces. Default file permissions for visitors are set by your organization administrator.