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  4. BlackBerry Workspaces app for iOS
  5. BlackBerry Workspaces app for iOS User Guide
  6. Sending and sharing 
  7. Send a file from another app

Send a file from another app

Send a file via 
BlackBerry Workspaces
 from other 
iOS
 apps.
 The maximum file size that can be sent via 
BlackBerry Workspaces
 in this way is 40MB for 
iPhone
 and 70MB for 
iPad
, depending on available system resources.
After the file has been sent, you can view, annotate, and reshare it just like any other file, and it is synced across all your 
BlackBerry Workspaces
 applications. The file inherits the default permissions for each group in the workspace.
  1. In the app where you have the file open, for example, 
    Adobe Reader
    , tap 
    Open in...
     or tap the share symbol (typically iOS share icon ). 
  2.  Tap 
    Send file to recipients
     to securely share the file via 
    BlackBerry Workspaces
    .
    The file is uploaded to the 
    BlackBerry Workspaces
     server and an email containing a link to the file is opened. 
  3. In the 
    ADD RECIPIENTS
     area, do one of the following:
    • To manually add recipient email addresses, enter the email address(es) of the intended recipient(s). 
    • To select contacts from your device's contact list, tap The add contacts icon and select the contact(s) you want to share the file with.
      When finished, tap 
      Done
      . 
  4. In the 
    PERMISSIONS
     area, tap The right arrow icon next to 
    Manage permissions
    .
  5. If the 
    Require recipients to sign in
     slider is displayed, do one of the following: 
    • To ensure that recipients sign in to access the file, set the slider to 
      ON
      .
    • To allow recipients to access the file without signing in, set the slider to 
      OFF
      .
    This option is enabled by organizational policy. See Requiring recipient sign in for more information.
     If this option is not displayed, recipients need to sign in to access the file.
  6. Next to the current permissions, tap The right arrow icon and select the desired access level. When done, tap The back icon to return to the previous screen.
    For more information about permissions, see Available permission sets.
  7. Next to the current permissions, tap The back icon and select the desired access level. When done, tap The back icon to return to the previous screen.
    For more information about permissions, see Available permission sets.
  8. To set the time when the file is no longer be accessible by the recipients, tap The right arrow icon in the 
    EXPIRATION
     area, and select the desired time period. If you select 
    Specific date
    , choose the date and time, and then tap The back icon to return to the previous screen. 
  9. To set access to the file link, tap The right arrow in the 
    ALLOW ACCESS TO
     area, and select 
    Recipients only
    , 
    Anyone within recipients' domain
    , or 
    Everyone
    . When done, tap The back arrow to return to the previous screen. 
  10. To ensure that the file is displayed to recipients with a watermark, in the 
    WATERMARK
     area, toggle the 
    Watermark
     setting to 
    On
    . 
    Watermarks are set according to organizational policy. When permissions are set to 
    Full access
    , watermarks are only displayed on PDF files. When permissions are set to any of the 
    Download protected
     permissions, watermarks are not displayed on Office files. 
  11. In the 
    COLLABORATION
     area, set the slider to 
    ON
     to allow recipients to upload new versions.
  12. Tap The back icon to return to Send a copy. 
  13. If you want to notify the recipients that you are sending a file, set the 
    Notify recipients
     slider to 
    ON
    .
  14. If desired, change the email subject. 
  15. If desired, add a personal message in the 
    MESSAGE
     box. 
  16. Tap 
    Send
     to send the file.
    The file sent and you can locate it in your Sent Files.