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  5. BlackBerry Workspaces app for iOS User Guide
  6. Sending and sharing 
  7. Add recipients to a sent file

Add recipients to a sent file

  1. Tap 
    Left pane icon
     Sent Files 
    to access your sent files. 
  2. Next to the desired file, tap 
    The Menu icon
     Add Recipients
    . 
  3. In the 
    ADD RECIPIENTS
     area, do one of the following:
    • To manually add recipient email addresses, enter the email address(es) of the intended recipient(s). 
    • To select contacts from your device's contact list, tap The add contacts icon and select the contact(s) you want to share the file with.
      When finished, tap 
      Done
      . 
  4. In the 
    PERMISSIONS
     area, tap The right arrow icon next to 
    Manage permissions
    .
  5. If the 
    Require recipients to sign in
     slider is displayed, do one of the following: 
    • To ensure that recipients sign in to access the file, set the slider to 
      ON
      .
    • To allow recipients to access the file without signing in, set the slider to 
      OFF
      .
    This option is enabled by organizational policy. See Requiring recipient sign in for more information.
     If this option is not displayed, recipients need to sign in to access the file.
  6. Next to the current permissions, tap The right arrow icon and select the desired access level. When done, tap The back icon to return to the previous screen.
    For more information about permissions, see Available permission sets.
  7. To set the time when the file is no longer be accessible by the recipients, tap The right arrow icon in the 
    EXPIRATION
     area, and select the desired time period. If you select 
    Specific date
    , choose the date and time, and then tap The back icon to return to the previous screen. 
  8. To set who can access the file, tap The right arrow in the 
    ALLOW ACCESS TO
     area, and select 
    Recipients only
    , 
    Anyone within recipients' domain
    , or 
    Everyone
    . When done, tap The back arrow to return to the previous screen. 
  9. To ensure that the file is displayed to recipients with a watermark, in the 
    WATERMARK
     area, toggle the 
    Watermark
     setting to 
    On
    . 
    Watermarks are set according to organizational policy. When permissions are set to 
    Full access
    , watermarks are only displayed on PDF files. When permissions are set to any of the 
    Download protected
     permissions, watermarks are not displayed on Office files. 
  10. To send the file with annotations if they exist, in the 
    ANNOTATIONS
     area, set the slider to 
    ON
    . 
  11. Tap The back icon to return to Add Recipients. 
  12. To enable commenting on the file to the new recipients, set the slider in the 
    COMMENTS
     area to 
    ON
    .
    The ability to comment is per recipient. Enabling comments for a new file recipient will not enable them for previous file recipients. If previous recipients had comments enabled and you wish to remove the ability to comment for the new receipient, set the slider in the 
    COMMENTS
     area to 
    OFF
    . 
  13. If you want to notify the recipients that you are sending a file, set the 
    Notify recipients
     slider to 
    ON
    .
  14. If desired, change the email subject. 
  15. If desired, add a personal message in the 
    MESSAGE
     box. 
  16. Tap 
    Send
     to send the file. Authorized recipients can view the file by tapping on the link in the received email.