Get the PDF

Send a copy of a file

Use the

Send a copy

action to create a new instance of a

BlackBerry Workspaces

file and send it to another user. Recipients receive a link to the file and it appears in the

Received files

area.

The sender can only access this copy of the file from the

Sent files

area.

Tap

Send a Copy

to the right of the file you want to send.

In the

Enter names or emails

area, do one of the following:

To manually add recipient email addresses, enter the email addresses of the intended recipients.

To select contacts from your device's contact list, tap the add icon

and select the contacts you want to share the file with.

If the

Manage Permissions

option is displayed, tap And_menu icon

and do any of the following to set the to set the rest of the desired permissions:

To require recipients to sign in to view the file, turn on

Require recipients to sign in

To change the access permissions, tap And_menu icon

in the

Permissions

area and select the desired access level.

To add a read acknowledgement request to the file, turn on

Require read acknowledgement

To set a file expiration, when the file will no longer be accessible by the recipients, tap And_menu icon

in the Expiration
area, and select the desired time period. If you select

pecific date

, specify the date and time.

To set who can access the file link, tap And_menu icon

in the

Allow access to

area, and select the desired group:

Recipients only

Anyone with recipients' domain

, or

Everyone

To specify whether the file is displayed to recipients with a watermark turn the

Watermark

on or off.

When watermarks are turned on and permissions are set to

Full access

, watermarks are displayed in

Workspaces

viewers on all files. When permissions are set to any of the

Download protected

permissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications. Watermarks are set according to organizational policy.

To allow permitted users to post and to view comments in the file comments panel, turn on

Commenting

To allow to collaborate on a document by uploading a new version of the document, turn on

Allow upload of new versions

. For more information, see Collaborating on files.

To include annotations when sending the file (on files that contain annotations), turn on

Include annotations

Tap

to return to the

Send a Copy

screen.

In the

Subject

area, edit the email subject.

In the

Add a personal message

box, add a personal message.

Tap

Send

Authorized recipients can view the file by tapping on the link in the received email.

If the

Send

button is not enabled, make sure that the email addresses that you entered are highlighted in gray. If they are not highlighted gray, tap inside the

Add a personal message

box.

Section:

Sending, sharing, and collaborating on files