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  3. BlackBerry Workspaces Server 11
  4. BlackBerry Workspaces Web Application User Guide
  5. Sending and receiving files
  6. Send a copy

Send a copy

Use the 
Send a copy
 action to create a new instance of a 
BlackBerry Workspaces
 file and send it to another user. Recipients receive a link to the file and it appears in the 
Received files
 area. Senders manage the file in the 
Sent files
 area.
For files you have already shared, use 
Send a copy
 to send another new instance of the file. This is useful when you want to collaborate on a file independently of the original file recipients. For more information, see Collaboration. 
To share the same instance of a sent copy with new recipients, add the new recipients to the existing file in your 
Sent files
 area. For more information, see Add recipients to a sent file.
  1. Navigate to the desired file and click The menu icon to the right of the file.
  2. Click Send a copy.
  3. In the 
    Add members
     field, enter the recipient's name, email address, or distribution list.
  4. In the 
    Add title
     field, enter the subject of the notification email. 
  5. In the 
    Add message
     field, type a message. 
  6. Beside  
    Sharing permissions
     , click 
    Edit
     to modify the default permissions and collaboration settings configured by the organization administrator.
  7. If the permissions options are available, perform the following steps:
    1. In the 
      Permission
       list, edit the permission for the selected file.
      For more information, see Permissions
    2. In the 
      File expiration
       list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. 
      If you select 
      Specific date
      , click The calendar icon and specify the date and time.
    3. In the 
      Watermark
       list, set whether workspace .pdf files are displayed with a watermark. 
      Watermarks are not displayed on 
      Microsoft Office
       workspace files, even when .pdf files are set to display them. 
    4. In the 
      Commenting
       list, select 
      On
       to enable recipients to comment on the file.
    5. In the 
      Allow access to
       list, select who can access the file: 
      Recipients only
      ; 
      Anyone within recipients' domain
      ; or 
      Everyone
      .
  8. If you want to share your annotations with the file, select 
    Include annotations
    .
  9. Select the 
    Require recipients to sign in
     check box if you want recipients to sign in before accessing the file.
    1. Select 
      Require read acknowledgement
       to require read acknowledgement for the file.
    2. Select 
      Enable collaboration
       to enable your recipients to upload new versions of the file.
  10. Click 
    Apply
    .
  11. If you do not want to notify anyone that you are sending a file, clear the 
    Notify recipients
     checkbox. This is useful when you want to send yourself a file to continue working on it later.
  12.  Click 
    Send
    .
    Your file(s) are sent, and can be accessed by you on the 
    Sent items
     page. The recipient receives a notification or email message with a link to the file.