Skip Navigation
  1. BlackBerry Docs
  2. BlackBerry Workspaces
  3. BlackBerry Workspaces Server 11
  4. BlackBerry Workspaces Web Application User Guide
  5. Managing folders
  6. Share a folder

Share a folder

Sharing a folder is one way to invite new members to the folder. You can also add groups, email domains and individuals.
The 
BlackBerry Workspaces
 share flow allows you to easily and quickly share folders without making unnecessary decisions. It now takes only three clicks to share a folder using the default permissions set by the organization administrator. You have the option to modify these permissions if necessary.
  1. In the folder content area, do one of the following: 
    • Click The menu icon next to the folder that you want to share, and select 
      Share folder
      . 
    • Select the folder in the folder list, and then click Share in the actions bar. 
  2. Choose 
    Users
    , 
    Existing group
    , 
    New group
    , 
    Email Domain
    , or 
    Active Directory Group
     from the drop-down list.
  3. If you choose 
    Users
    :
    1. In the 
      Add members
       box, enter the email addresses of users you want to share the folder with.
    2. In the 
      Message
       box, enter a message (optional). 
    3. To notify users that the workspace has been shared, click 
      Notify members
      .
  4. If you choose 
    Existing group
    :
    1. Add one or more groups to the 
      Select group
       field. You can click 
      View all permitted groups
       to see a list of groups that are available to you.
    2. In the 
      Add members to selected group
       box, type the email addresses of users you want to share the folder with.
    3. In the 
      Message
       box, enter a message (optional). 
    4. To notify group members that the workspace has been shared, click 
      Notify members
      . 
  5. If you choose 
    New group
    :
    1. Add a 
      Group name
      .
    2. In the 
      Group members
       field, type the email addresses of users you want to share the folder with. 
    3. Optionally, add a 
      Group description
       and a 
      message
      . 
    4. To notify group members that the workspace has been shared, click 
      Notify members
      . 
  6. If you choose 
    Email domain:
    1. Enter a domain in the 
      Domain name
       field (e.g., blackberry.com).
  7. If you choose 
    Active Directory Group
    , type a 
    Group name
    .
  8. To modify the default 
    Sharing permissions
    , click 
    Edit
     or 
    Advanced settings
    :
    1. In the 
      Role
       list, select the role that you want to assign to the members you are adding. For more information, see Roles.
       The default permissions for contributors and visitors are set and can be changed by your organization administrator. For more information, contact your organization administrator.
    2. In the 
      Permission
       list, select the user access rights for the folder. For more information see Permissions. 
    3. In the 
      File expiration
       list, set the time when the folder will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. 
      If you select 
      Specific date
      , click The calendar icon and choose the desired date from the calendar.
    4. To specify whether .pdf files in the folder are displayed with a watermark, turn on or turn off Watermarks. 
       Watermarks are not currently displayed on folder 
      Microsoft Office
       files, even when .pdf files are set to display them. 
    5. To specify whether recipients can comment on files in the folder, in the 
      Commenting
       field, set the toggle to on or off.
    6. Optionally, in the 
      Apply permissions settings
       section choose whether to apply the settings to 
      This folder and subitems that inherit permissions only
       or 
      This folder and all subitems
      .
    7. Optionally, in the 
      Group managers
       field, type the email addresses of the users that you want to assign the group manager's role to. 
    8. Click 
      Apply
      .
  9. Click 
    Share
    .
    A confirmation message confirms the operation.