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  3. BlackBerry Workspaces Server 11
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  5. Managing access
  6. Add a member to a workspace, folder, or file

Add a member to a workspace, folder, or file

You can add new groups, individuals, 
Microsoft Active Directory
 groups, or an email domain to a workspace, folder, or file.
You can also add individuals by sharing the workspace, folder, or file.
  1. In the content area, select the workspace, folder or file to which you want to add groups, individuals, 
    Active Directory
     groups, or an email domain. 
  2. Access the 
    Permissions
     tab in the left pane. 
  3. Click . You can choose to add individual users (by email address), an entire email domain (company.com) or an 
    Active Directory
     group (if your Organization’s 
    BlackBerry Workspaces
     server is connected to an 
    Active Directory
     server). 
  4. Select the group type: 
    Group
    , 
    Active Directory Group
    , or 
    Email Domain
    .
    1. If you select 
      User
      , enter the email addresses of users you want to add and then press Enter.
    2. If you select 
      New Group
      , enter a group name, group description, and in the group members area, enter email addresses or distribution lists. 
    3. If you select 
      Existing Group
      , enter the group name, and in the group members area, enter email addresses or distribution lists 
    4. If you select 
      Active Directory Group
      , enter the 
      Active Directory
       group name and a description.
    5. If you select 
      Email Domain
      , enter the Domain name. 
  5. Click 
    Edit
     or 
    Advanced settings
     to set permissions. 
     See User roles and permissions for details about the permissions that can be assigned.
  6. Select the 
    Permission
     level. For more information see Permissions. 
     The 
    Advanced Rights Management
     permissions set is available for 
    BlackBerry Workspaces
     Enterprise ES Mode and 
    BlackBerry Workspaces
     Enterprise ES (Restrict Full Access) Mode only. For more information, contact your organization administrator.
  7. In the 
    File expiration
     list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. 
    If you select 
    Specific date
    , click The calendar icon and choose the desired date from the calendar.
  8. In the 
    Watermark
     list, set whether workspace PDF files are displayed with a watermark. 
  9. In the 
    Commenting
     list, select 
    On
     to enable commenting.
  10. To notify users that the workspace has been shared, click 
    Notify members
    .
  11. Click 
    Add
    .
    A confirmation message appears confirming the operation.