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  3. BlackBerry Workspaces Server 11
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  5. Sending and receiving files
  6. Add recipients to a sent file

Add recipients to a sent file

Adding recipients to a sent file is a way to share files with new recipients in addition to your existing recipients. This action is useful when you want to add new members to an existing collaboration group on a specific item.
  1. From the navigation pane, click 
    Sent items
    .
  2. From the content area, select the file you want to forward in the sent items list. 
  3. In the action toolbar, click Add recipients.
  4. In the action toolbar, click 
  5. Enter the name, email address, or distribution list for each recipient.
  6. To set the file permissions, expiration, watermark settings and to include annotations, click 
    Settings
    .
  7. If you want to share your annotations with the file, select 
    Include annotations
    .
  8. In the 
    Permission
     list, edit the permission for the selected file, as desired: For more information see Permissions. 
  9. In the 
    File expiration
     list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. 
    If you select 
    Specific date
    , click The calendar icon and choose the desired date from the calendar.
  10. In the 
    Watermark
     list, set whether workspace PDF files are displayed with a watermark.
     Watermarks are not displayed on workspace 
    Microsoft Office
     files, even when PDFs are set to display them. 
  11. In the 
    Commenting
     list, select 
    On
     to enable recipients to comment on the file.
  12. In the 
    Allow access to
     list, select who can access the file (
    Recipients only
    , 
    Anyone within recipients' domain
    , or 
    Everyone
    ).
  13.  Click 
    Done
    .
  14.  If desired, change the subject of the notification email. 
  15.   If desired, add a personal message. 
  16. If you do not want to notify anyone that you are sending a file, clear the 
    Notify recipients
     checkbox. This is useful when you want to send yourself a file to continue working on it later.
  17.  Click 
    Send
    .
    Your file(s) are sent, and you can access them from your 
    Sent files
     area in the navigation menu from every screen. The recipient receives a notification or email message with a link to the file.