- Introduction
- Installation and authentication
- Getting started
- Sending and sharing files
- Working with files
- Using the file menu bar
- Open and create files
- Open a file from another app
- Editing files with Workspaces Editor
- Edit a file in BlackBerry Workspaces Editor
- Editing documents
- Editing spreadsheets
- Add, delete, and rename sheets in a spreadsheet
- Add, view, edit, and delete comments in a spreadsheet
- Change the font or cell format in a spreadsheet
- Clear the contents of a cell
- Cut, copy, and paste cells, rows, or columns in a spreadsheet
- Find and replace text in a spreadsheet
- Freeze and unfreeze panes in a spreadsheet
- Hide or show rows and columns in a spreadsheet
- Insert or delete a row or column in a spreadsheet
- Resize a row or column in a spreadsheet
- Editing presentations
- Save your changes to the workspace
- Working with comments
- Annotate files
- Search within files
- Locking and unlocking files
- Select multiple files
- Track file activities
- Acknowledge a file
- Favorite a file
- Managing workspaces, folders, and files
- Create a new workspace
- Create a workspace on an external repository
- Create a new folder
- Rename a workspace, folder, or file
- Share the link to a workspace, folder, or file
- Send a message
- Mark a workspace, folder or file as a favorite
- Select multiple files
- Move a folder or file
- View info
- View recent locations
- Managing access
- Managing notifications
- Working offline
- Managing your settings
- User roles and permissions
- Collaboration and recipient sign in
- Read acknowledgement
- BlackBerry Workspaces security
Requiring recipient sign in
Organizations that enable users to share files without requiring recipient
sign in (simple sharing) can choose whether or not to give users the option to require their
recipients to sign in to access sent and forwarded files. If your organization has simple
sharing enabled and has given you the option to choose whether or not your recipients are
required to sign in, the
Require recipients to sign in
check box is displayed when sending a copy of a file.Select the
Require recipients to sign
in
checkbox to require recipients to sign in to BlackBerry Workspaces
to access the file. When
the checkbox is selected, the Manage permissions
link is
displayed. Access Manage permissions
to set the
recipient access permissions to the file.Clear the
Require recipients to sign in
checkbox to waive the need for recipients to access the file without signing in.When cleared, users are sent a link giving them access to the original
version of the sent file. They can download the file and there is no tracking or restrictions
on their use of the file. In this case, access to the file is tracked by
BlackBerry Workspaces
by the user's email when
the user is authenticated to BlackBerry Workspaces
, or under the alias "anonymous" if the user is not authenticated.Once the file has been shared without requiring recipient sign in, you cannot
change the recipient permissions to the file. Should you need to revoke recipient access to
the file, you must delete the file from your sent items.
Shared annotations cannot be
viewed by recipients unless you select the
Require recipients to
sign in
checkbox when sending the file.