- Introduction
- Installation and authentication
- Getting started
- Sending and sharing files
- Working with files
- Using the file menu bar
- Open and create files
- Open a file from another app
- Editing files with Workspaces Editor
- Edit a file in BlackBerry Workspaces Editor
- Editing documents
- Editing spreadsheets
- Add, delete, and rename sheets in a spreadsheet
- Add, view, edit, and delete comments in a spreadsheet
- Change the font or cell format in a spreadsheet
- Clear the contents of a cell
- Cut, copy, and paste cells, rows, or columns in a spreadsheet
- Find and replace text in a spreadsheet
- Freeze and unfreeze panes in a spreadsheet
- Hide or show rows and columns in a spreadsheet
- Insert or delete a row or column in a spreadsheet
- Resize a row or column in a spreadsheet
- Editing presentations
- Save your changes to the workspace
- Working with comments
- Annotate files
- Search within files
- Locking and unlocking files
- Select multiple files
- Track file activities
- Acknowledge a file
- Favorite a file
- Managing workspaces, folders, and files
- Create a new workspace
- Create a workspace on an external repository
- Create a new folder
- Rename a workspace, folder, or file
- Share the link to a workspace, folder, or file
- Send a message
- Mark a workspace, folder or file as a favorite
- Select multiple files
- Move a folder or file
- View info
- View recent locations
- Managing access
- Managing notifications
- Working offline
- Managing your settings
- User roles and permissions
- Collaboration and recipient sign in
- Read acknowledgement
- BlackBerry Workspaces security
Send by email
Share files opened in third party applications securely via
BlackBerry
Workspaces
.- In the app that you are using to view the file, for example,Adobe Reader, tapShareand then tapWorkspaces.The Share file screen appears.
- TapSend a Copy.
- TapContinue.
- In theEnter name or emailsarea, do one of the following:
- To manually add recipient email addresses, enter the email address(es) of the intended recipient(s).
- To select contacts from your device's contact list, tap
and select the contact(s) you want to share the file with.
- To manage the file permissions, tap
. - If theRequire recipients to sign inoption is displayed, switch the toggle on or off to either ensure the recipients sign in to access to the file, or enable recipients to access the file without signing in.
- Do any of the following to set the desired permissions:
- To change the access permissions, tap in the Permissionarea, and select the desired access level.
- To set a file expiration, when the file will no longer be accessible by the recipients, tap in the Expirationarea, and select the desired time period. When done, tapOKto return to the Manage permissions screen.
- To set who can access the file, tap in the Allow access toarea, and select the desired group;Everyone,Anyone within recipient's domain, orRecipients only.
- To add a watermark display on the file when viewed in Workspaces viewers, switch the Watermark toggle on.Watermarks are set according to organizational policy. When watermarks are turned on and permissions are set toFull access, watermarks are displayed inWorkspacesviewers on all files. When permissions are set to any of theDownload protectedpermissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications.
- ToggleAllow upload of new versionsto the on position to enable collaboration. See Collaborate on a file for more details.
- Tap
to return to the Send file screen. - If desired, change the email subject in theSubjectarea.
- If desired, add a personal message in theAdd a personal messagebox.
- TapSendto send the file.The file is uploaded to theBlackBerryWorkspacesserver and an email containing a link to the file is opened. In theBlackBerryWorkspacesapp forAndroid, the file is located in yourSent Files.