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  4. BlackBerry Workspaces app for Android User Guide
  5. Sending and sharing files
  6. Send a file from another app

Send a file from another app

Send a copy of a file securely via
BlackBerry Workspaces
 from other
Android
 apps.
The maximum file size that can be uploaded to BlackBerry Workspaces in this way is 50MB, depending on available device resources.
After the file has been sent, you can view, annotate, and reshare it, like any other file, and it is synced across all your BlackBerry Workspaces applications. The file inherits the default permissions for each group in the workspace.
  1. In the app that you are using to view the file, for example,
    Adobe Reader
    , tap
    Share
     and then tap
    Workspaces
    .
    The Share file screen appears.
  2. Tap
    Send a Copy
    .
  3. Tap
    Continue
    .
  4. In the
    Enter name or emails
     area, do one of the following:
    • To manually add recipient email addresses, enter the email address(es) of the intended recipient(s).
    • To select contacts from your device's contact list, tap AND_Add icon and select the contact(s) you want to share the file with.
  5. To manage the file permissions, tap And_menu icon.
  6. If the
    Require recipients to sign in
     option is displayed, switch the toggle on or off to either ensure the recipients sign in to access to the file, or enable recipients to access the file without signing in.
  7. Do any of the following to set the desired permissions:
    • To change the access permissions, tap And_menu icon in the
      Permission
       area, and select the desired access level.
    • To set a file expiration, when the file will no longer be accessible by the recipients, tap And_menu icon in the
      Expiration
      area, and select the desired time period. When done, tap
      OK
       to return to the Manage permissions screen.
    • To set the access for the file link, tap And_menu icon in the
      Allow access to
       area, and select the desired group;
      Everyone
      ,
      Anyone within recipient's domain
      , or
      Recipients only
      .
    • To add a watermark display on the file when viewed in Workspaces viewers, switch the Watermark toggle on.
      Watermarks are set according to organizational policy. When watermarks are turned on and permissions are set to
      Full access
      , watermarks are displayed in
      Workspaces
       viewers on all files. When permissions are set to any of the
      Download protected
       permissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications.
    • Toggle
      Allow upload of new versions
       to the on position to enable collaboration. See Collaborate on a file for more details.
  8. Tap AND_back arrow to return to the Send file screen.
  9. If desired, change the email subject in the
    Subject
     area.
  10. If desired, add a personal message in the
    Add a personal message
     box.
  11. Tap
    Send
     to send the file.
    The file is uploaded to the
    BlackBerry Workspaces
     server and an email containing a link to the file is sent to the recipients you chose. The file you sent is located in the
    Sent Files
     area of
    BlackBerry Workspaces
     app for
    Android
    .