- Introduction
- Installation and authentication
- Getting started
- Sending and sharing files
- Working with files
- Using the file menu bar
- Open and create files
- Open a file from another app
- Editing files with Workspaces Editor
- Edit a file in BlackBerry Workspaces Editor
- Editing documents
- Editing spreadsheets
- Add, delete, and rename sheets in a spreadsheet
- Add, view, edit, and delete comments in a spreadsheet
- Change the font or cell format in a spreadsheet
- Clear the contents of a cell
- Cut, copy, and paste cells, rows, or columns in a spreadsheet
- Find and replace text in a spreadsheet
- Freeze and unfreeze panes in a spreadsheet
- Hide or show rows and columns in a spreadsheet
- Insert or delete a row or column in a spreadsheet
- Resize a row or column in a spreadsheet
- Editing presentations
- Save your changes to the workspace
- Working with comments
- Annotate files
- Search within files
- Locking and unlocking files
- Select multiple files
- Track file activities
- Acknowledge a file
- Favorite a file
- Managing workspaces, folders, and files
- Create a new workspace
- Create a workspace on an external repository
- Create a new folder
- Rename a workspace, folder, or file
- Share the link to a workspace, folder, or file
- Send a message
- Mark a workspace, folder or file as a favorite
- Select multiple files
- Move a folder or file
- View info
- View recent locations
- Managing access
- Managing notifications
- Working offline
- Managing your settings
- User roles and permissions
- Collaboration and recipient sign in
- Read acknowledgement
- BlackBerry Workspaces security
Open a shared file
Open files shared with you via
BlackBerry Workspaces
. Files may be shared
via email or you can find them in Received Files.Opening a file in
BlackBerry Workspaces
can depend on the organization from where the file originates:- If the file was shared from the organization to which you are currently signed in to, you can tap the shared link to the file in the email, and it opens withinWorkspacesapp forAndroid.
- If the file was shared from an organization other than the one to which you are currently signed in, you are prompted to sign in or switch to the organization where the file you are opening is located. If you do not have aBlackBerry Workspacesaccount with that organization, you can create an account. TapCreate accounton the sign in screen.If you need to switch organizations to view a file, the switch means that your workspaces and sent and received files are switched to those of the second account. For more information, see Switch accounts.
- If the shared file was forwarded to you, you may need to request permissions to access the file. Follow the on-screen prompts to do so.
If a file was shared with
Permissions
set to Spotlight view
,
you can only view the file using the BlackBerry Workspaces
Web Application. To open a shared file:
- Do one of the following:
- In Received Files, tap the file.
- On your device, tap the link to the shared file in the email.
The file opens inBlackBerry Workspacesapp forAndroid.