- Introduction
- Installation and authentication
- Getting started
- Sending and sharing files
- Working with files
- Using the file menu bar
- Open and create files
- Open a file from another app
- Editing files with Workspaces Editor
- Edit a file in BlackBerry Workspaces Editor
- Editing documents
- Editing spreadsheets
- Add, delete, and rename sheets in a spreadsheet
- Add, view, edit, and delete comments in a spreadsheet
- Change the font or cell format in a spreadsheet
- Clear the contents of a cell
- Cut, copy, and paste cells, rows, or columns in a spreadsheet
- Find and replace text in a spreadsheet
- Freeze and unfreeze panes in a spreadsheet
- Hide or show rows and columns in a spreadsheet
- Insert or delete a row or column in a spreadsheet
- Resize a row or column in a spreadsheet
- Editing presentations
- Save your changes to the workspace
- Working with comments
- Annotate files
- Search within files
- Locking and unlocking files
- Select multiple files
- Track file activities
- Acknowledge a file
- Favorite a file
- Managing workspaces, folders, and files
- Create a new workspace
- Create a workspace on an external repository
- Working with an iManage repository
- Create a new folder
- Rename a workspace, folder, or file
- Share the link to a workspace, folder, or file
- Send a message
- Mark a workspace, folder or file as a favorite
- Select multiple files
- Move a folder or file
- View info
- View recent locations
- Managing access
- Managing notifications
- Working offline
- Managing your settings
- User roles and permissions
- Collaboration and recipient sign in
- Read acknowledgement
- BlackBerry Workspaces security
- Legal notice
Send a file, photo, or video
- Tap.
Send Files, Photos or VideosYour device file selection browser opens. - Tap the file, photo or video you wish to send.
- In theEnter names or emailsarea, do one of the following:
- To manually add recipient email addresses, enter the email address(es) of the intended recipient(s).
- To select contacts from your device's contact list, tap
and select the contact(s) you want to share the file with.
- If theManage Permissionsoption is displayed, tap
and choose one of the following: Require recipients to sign inToggle onAllow recipients access without requiring sign inToggle off - Do any of the following to set the rest of the desired permissions:
- To change the access permissions, tap in the Permissionarea, and select the desired access level.
- To add a read acknowledgement request to the file, toggle theRequire read acknowledgementoption toon.
- To set a file expiration, when the file will no longer be accessible by the recipients, tap in the Expirationarea, and select the desired time period.
- To set the access for the file link, tap in the Allow access toarea, and select the desired group;Recipients only,Anyone with recipients' domain, orEveryone.
- To ensure the file is displayed to recipients with a watermark, toggle theWatermarkoption on.Watermarks are set according to organizational policy. When watermarks are turned on and permissions are set toFull access, watermarks are displayed inWorkspacesviewers on all files. When permissions are set to any of theDownload protectedpermissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications.
- To allow comments, switch theCommentingtoggle on.
- To allow upload of new versions (when collaboration mode is enabled), switch theAllow upload of new versionstoggle on.
- To include annotations when sending the file (on files that contain annotations), switch theInclude annotationstoggle on.
- Tap
to return to the Send a Copyscreen. - To send the file, photo or video without notifying the recipient by email, switch theNotify recipienttoggle off.
- Edit the email subject in theSubjectarea.
- Add a personal message in theAdd a personal messagebox.
- TapSendto send the file.Authorized recipients can view the file by tapping on the link in the received email.