Share a workspace or folder

To share a workspace or folder with others:

To the right of a workspace or folder, tap

Share workspace / folder

In the

Share with

area, select an option.

Depending on which option you selected in step 2, you will have different settings to configure. Do one of the following:


Users > Add members	To manually add recipient email addresses, enter the email addresses of the intended recipients. To select contacts from your device's contact list, tap and select the contacts that you want to share the file with. When you are finished, tap Done. Optionally, you can type a message in the Message box.
Group > Existing group	Type a group in the Add group field or click + and select a group name. Only permitted groups display in the list when you start to type. To manually add recipient email addresses, enter the email addresses of the intended recipients in the Add members field. Note that adding a user to an existing group grants the new user access to all files the selected group is permitted to access. Optionally, you can type a message in the Message box.
Group > New group	Type a group name. Optionally, add a group description. and group members.
Email domain > Domain name	Type a domain name.
Active directory group > Enter group name	Type a group name.

In the

Role

area, tap

and select the desired role. For more information, see Roles.

In the

Permission

area, tap

and select a permissions set. For more information, see Permissions.

The

Advanced Rights Management

permissions set is available for

BlackBerry Workspaces

Enterprise ES Mode and

BlackBerry Workspaces

Enterprise ES (Restrict Full Access) Mode only. For more information, contact your organization administrator.

In the

Expiration

area, tap

and select the time when the file will no longer be accessible by members. Select a specific date, a time period from the list, or never. If you select

Specific date

, choose the desired date from the calendar and tap

Done

Toggle

Watermark

to the on position to ensure folder or workspace files display with a watermark in all

Workspaces

viewers.

Watermarks are set according to organizational policy. When watermarks are turned on and permissions are set to

Full access

, watermarks are displayed in

Workspaces

viewers on all files. When permissions are set to any of the

Download protected

permissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications.

To allow permitted users to add comments on files and view other users comments in the workspace in the workspace, switch the

Commenting

toggle on.

Tap

Section:

Sending and sharing files