- Introduction
- Installation and authentication
- Getting started
- Sending and sharing files
- Working with files
- Using the file menu bar
- Open and create files
- Open a file from another app
- Editing files with Workspaces Editor
- Edit a file in BlackBerry Workspaces Editor
- Editing documents
- Editing spreadsheets
- Add, delete, and rename sheets in a spreadsheet
- Add, view, edit, and delete comments in a spreadsheet
- Change the font or cell format in a spreadsheet
- Clear the contents of a cell
- Cut, copy, and paste cells, rows, or columns in a spreadsheet
- Find and replace text in a spreadsheet
- Freeze and unfreeze panes in a spreadsheet
- Hide or show rows and columns in a spreadsheet
- Insert or delete a row or column in a spreadsheet
- Resize a row or column in a spreadsheet
- Editing presentations
- Save your changes to the workspace
- Working with comments
- Annotate files
- Search within files
- Locking and unlocking files
- Select multiple files
- Track file activities
- Acknowledge a file
- Favorite a file
- Managing workspaces, folders, and files
- Create a new workspace
- Create a workspace on an external repository
- Working with an iManage repository
- Create a new folder
- Rename a workspace, folder, or file
- Share the link to a workspace, folder, or file
- Send a message
- Mark a workspace, folder or file as a favorite
- Select multiple files
- Move a folder or file
- View info
- View recent locations
- Managing access
- Managing notifications
- Working offline
- Managing your settings
- User roles and permissions
- Collaboration and recipient sign in
- Read acknowledgement
- BlackBerry Workspaces security
- Legal notice
Roles
Use roles to determine user management capabilities within a workspace or folder. Define roles when you create a workspace, and change or remove roles later by editing access.
There are three standard roles with predefined capabilities. Organizations that are configured for creating custom roles can offer additional roles with unique capabilities.
The standard roles are described here:
Administrators
Workspace administrators have full control over the workspace and its folders and files (upload, download, move, delete, and so on). Administrators can also manage workspace groups and users. By default, the workspace creator is added to the Administrators group.
Contributors
Contributors perform the following actions:
- Folder level: Add and delete folders, move files across folders, and move and rename folders.
- File level: Upload, move, rename, and remove files.
Visitors
Visitors can access workspace files depending on their permissions. Visitors cannot upload files to workspaces. Default file permissions for visitors are set by your organization administrator.