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  8. Share workspaces, folders, or files

Share workspaces, folders, or files

Workspace administrators can share their workspaces, folders, or files with other users. Workspaces are folders located directly under the list of workspaces.
  1. Right-click the workspace, folder, or file and select 
    Share
    . 
  2. Select one of the following options:
    Users > Add members
    To manually add recipient email addresses, enter the email addresses of the intended recipients.
    Optionally, you can type a message in the Add message field.
    Existing group
    Type a group in the Select group field. Only permitted groups display in the list when you start to type.
    To manually add recipient email addresses, enter the email addresses of the intended recipients in the Add members to selected group field. Note that adding a user to an existing group grants the new user access to all files the selected group is permitted to access.
    Optionally, you can type a message in the Add message field.
    New group
    Type a group name. Add group members and, optionally, add a group description or message.
    Email domain
    Type a domain name.
  3. In the Sharing permissions area, click 
    Edit
     or 
    Advanced settings
    .
  4. In the 
    Role
     list, select the role that you want to assign to the members you are adding. For more information, see Roles.
  5. In the 
    Permission
     list, select the user access rights for the workspace. For more information see Permissions.
  6. In the 
    File expiration
     list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. 
    If you select 
    Specific date
    , choose the desired date.
  7. In the 
    Watermark
     list, set whether workspace PDF files are displayed with a watermark.
  8. To enable commenting, select the 
    Commenting
     checkbox.
  9. Optionally, if you are adding a new group, on the 
    Advanced settings
     page, in the 
    Apply permissions settings
     section, choose whether to apply the settings to 
    This folder and subitems that inherit permissions only
     or 
    This folder and all subitems
    . For more information about permissions, see Customizing access to folders or files.
  10. Optionally, if you are adding a new group, on the 
    Advanced settings
     page, in the 
    Group managers
     field, type the email address to enable a group member to add and remove people from the group.
  11. To notify users that the workspace or folder has been shared, select the 
    Notify members
     option. 
  12. Click 
    Share
    .