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File access permissions

When you share files with others, you can set the file access permissions. Depending on the permission granted for a file to a recipient, the recipient can perform a limited set of actions. To open an encrypted version after it is downloaded, the recipient must install the
Workspaces
app for the computer.
The following table lists the file access permissions:
Permission name
Icon
Permitted actions
Full access
The Full access icon
  • Download an original or encrypted version
  • Edit
  • Copy-paste
  • Print
Download protected, edit, copy & print
The Protected access icon
  • Download an encrypted version
  • Edit
  • Copy-paste
  • Print
Download protected, copy & print
  • Download an encrypted version
  • Copy-paste
  • Print
Download protected & print
  • Download an encrypted version
  • Print
Download protected
  • Download an encrypted version
View & print
The Online only icon
  • View the file in the online viewer
  • Print
View
  • View the file in the online viewer
Spotlight view
  • View the file in the online viewer in spotlight view only. In spotlight view, text is visible only in the region of the pointer; the rest of the text is obscured.