What's new in

BlackBerry Workspaces

Server

Restrict sharing to internal domains

: Administrators can now restrict sharing so that users are only allowed share content with domains that are set as an internal domain. This restriction can be set for all users by default from the "Restrict sharing of content to only configured domains by default" setting in the sharing policy. If you want to allow specific users to share content to domains that are not listed as an internal domain, you can edit the individual user account and select the "Allow sharing of content to all allowed email domains" setting.

Inactive users report

: The inactive users report now includes the username, the date of the last activity, the last action (for example, view or download a file), the name of the file on which the action was taken, and specifies the client that was used.

Security improvement

:

BlackBerry Workspaces

now uses a Content Security Policy header for added security.

Email two-factor authentication

: Administrators can now enable email as a second factor of authentication to entering a username and password. If the authentication option is selected, when the user enters a valid username and password, the user is prompted to enter a verification code that is sent to their email address. The "Enable Email Second Factor Authentication" setting can be found in the Username & Password section of the Authentication > Methods screen.

OpenSSL support

: Updated support for OpenSSL to version 1.1.1s.

Synchronization policy for Windows

: Administrators can now set a sync policy to allow or restrict all users from syncing Workspaces files to Windows clients. Users can be allowed individually to synchronize files to their clients from the user management screen. If the sync policy is disabled, files that are already synchronized to the client are removed from the device.  In this release, synchronization is allowed by default for macOS clients and you cannot disallow it.

Restore a deleted workspace

: When a

BlackBerry Workspaces

administrator deletes a workspace, the workspace owner and all administrators of that workspace can now find the workspace in their recycle bin and restore it without contacting an administrator.

Notifications for inactive workspaces

: When

BlackBerry Workspaces

automatically moves a workspace to the recycle bin after a period of inactivity according to the file retention policy, the workspace owner and all administrators of that workspace now receive an email notification.

Add Admin Note to workspace info

: Administrators can add an Admin Note to a workspace on the “Workspace info” tab. Workspace owners can also view the note.

Read Acknowledgement reports

: Read Acknowledgement compliance reports are now available to workspace owners.

Account verification and password reset

: Account verification and password reset links now expire in 30 minutes.

Workspaces

reports

: Enhancements and cleanup of data representation across user activity, workspace activity, organization activity, auditing, and licensing reports. For example, when a file is downloaded or opened, you can verify the file access permissions. When a file is shared, you can verify the recipients. User activity reports now include user creation dates so that you can assess how active a user is. Audit logs now show usernames and their roles. The licensing report now indicates whether a user is a licensed internal user. The licensing snapshot report for internal domains now includes a count of external users. Authentication activities reports now show failed login attempts.

Support for double byte characters

: Double byte characters are now supported in the syslog output, for example, to support Hebrew characters.

Email domain sharing

: Administrators can now control the option of allowing users to share

Workspaces

content with an entire email domain.

Links to terms and conditions

: Links to the Terms of Service and Privacy Policy are now included in

Workspaces

invitation email messages.

Show full paths

:

Workspaces

reports and email notifications now include full paths to files.

Set internal domains

: Administrators must now set the internal domains of the

Workspaces

organization and relog in before Workspaces can be enabled for users.

Improved autocomplete of email addresses

: Administrators can now choose whether they want the auto-complete feature to show email addresses that belong to internal domains only or show all email addresses used in

Workspaces

.

Support for video streaming

: You can now click "Play" to stream videos from local

Workspaces

folders. This feature is supported for .mp4, .webM*, and .ogv* formats. Note that this feature is not available for transient workspaces.

Restore files

: You can now restore more than 100 files from the recycling bin at once. When you restore files, it is recommended that you review the file permissions because it may differ from the permissions that were assigned at the moment of deletion.

Removed the option to create

Microsoft Office

files

: The option to create a new

Microsoft Office

file in

Workspaces

has been removed.

Licenses

: Administrators can now easily see the number of internal and external users from the Licensing screen.

Download reports

: Administrators can now download the various types of reports directly from the

Workspaces

console.

Organizational storage reports

: Administrators can now customize the date range for the organizational storage report that you want to generate.

Read acknowledgement report

: Administrators can now generate a Read Acknowledgement Detailed Report which includes detailed information about files that require read acknowledgement.

Encryption status

: An indicator has been added to show the encryption status of all files in

Workspaces

. Note that this feature is not available for transient workspaces.

OS updates

: IT administrators can now perform OS updates on

BlackBerry Workspaces

11 server machines. Before performing any upgrade,

BlackBerry

recommends following best practices such as evaluating, testing, and backing up any environments.

Password reset notification

: The password reset email notification has been updated.

Syslog

: Syslog outputs now include unique identifiers which help identify files, workspaces, and actions.

Tomcat server 8 support

: Workspaces 11 supports Apache Tomcat server version 8.