Send a new file

The Send new file action, accessible from the Function Action Button, allows you to send files securely from your computer. This action uploads a new file to BlackBerry Workspaces and delivers it to others. Recipients receive a link to the file that they can access via BlackBerry Workspaces.
  1. Click Function action button and select Send new file.
  2. Browse to and select the files that you want to send, then click Open.
  3. Click Settings to modify the default permissions and collaboration settings configured by the organization administrator. Access to some file types cannot be controlled.
  4. Select the Require recipients to sign in check box if you want recipients to sign in before accessing the file. For more information, see About requiring recipient sign in.
    1. Select Require read acknowledgement to require read acknowledgement for the file.
    2. Select Enable collaboration to enable your recipients to upload new versions of the file.
  5. If the permissions options are available, do the following:
    1. In the Permission list, edit the permission for the selected file. For more information, see Permissions.
    2. In the File expiration list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
      If you select Specific date, click The calendar icon and select the date in the calendar.
    3. In the Watermark list, specify whether workspace .pdf files are displayed with a watermark. Note that the watermarks are not displayed on Microsoft Office workspace files, even when .pdf files are set to display them.
    4. In the Commenting list, select On to enable recipients to comment on the file.
    5. In the Allow access to list, select who can access the file: Recipients only; Anyone within recipients' domain; or Everyone.
  6. Click Done.
  7. Type the name, email address, or distribution list for each recipient.
  8. Optionally, change the subject of the notification email.
  9. Optionally, add a personal message.
  10. To send a file without notifying recipients, clear the Notify recipients check box.
  11. Optional: Click Add files to include additional files in the send. You can also add files by dragging and dropping them onto the panel.
  12. Click Send.