Send a copy of a shared file

Use the Send a copy action to create a new instance of a BlackBerry Workspaces file and send it to another user. Recipients receive a link to the file, and it appears in the Received files area. Senders manage the file in the Sent files area.

For files you have already shared, use Send a copy to send another new instance of the file. This is useful when you want to collaborate on a file independently of the original file recipients. For more information, see Collaboration.

To share the same instance of a sent copy with new recipients, add the new recipients to the existing file in your Sent files area. For more information, see Add recipients to a sent file.

  1. Click The menu icon beside the file that you want to send.
  2. Click Send a copy.
  3. In the Add members field, type the recipient's name, email address, or distribution list.
  4. In the Add title field, type the subject of the notification email.
  5. In the Add message field, type a message.
  6. Beside Sharing permissions, click Edit to modify the default permissions and collaboration settings configured by the organization administrator.
  7. If the permissions options are available, do the following:
    1. In the Permission list, edit the permission for the selected file. For more information, see Permissions.
    2. In the File expiration list, set the time when the file will no longer be accessible by the recipients.
      If you select Specific date, click The calendar icon and specify the date and time.
    3. In the Watermark list, set whether workspace .pdf files are displayed with a watermark. Note that watermarks are not displayed on Microsoft Office workspace files, even when PDF files are set to display them.
    4. In the Commenting list, select On to allow recipients to comment on the file.
    5. In the Allow access to list, select who can access the file: Recipients only; Anyone within recipients' domain; or Everyone.
  8. To share your annotations with the file, select Include annotations.
  9. Select the Require recipients to sign in check box if you want recipients to sign in before accessing the file.
    1. Select Require read acknowledgement to require read acknowledgement for the file.
    2. Select Enable collaboration to enable your recipients to upload new versions of the file.
  10. Click Apply.
  11. To notify users that you are sending a file, select the Notify recipients check box.
  12. Click Send.