Configuring and managing BlackBerry Workspaces

Use the administration console to access and configure the following features of BlackBerry Workspaces

Feature

Description

Manage and provision users
  • To provision users, either add them directly in the administration console or import a large number of users from a .csv file. Assign users to administrator and user roles to control their ability to use BlackBerry Workspaces features.
  • Create and manage groups to control access rights to files in workspaces.
  • Create and manage BlackBerry Workspaces Distribution Lists.
  • Create and manage your organization's workspaces.
  • Set access permissions for files in workspaces and export lists of workspace files.
  • Prepare and export logs of user activity in shared files.
  • Prepare and export logs of workspace activities.
  • Assign roles at the email domain level.
  • Assign roles to Microsoft Active Directory groups.
  • Configure the integration to Active Directory servers and groups.
  • Prepare and export logs of all user activity for selected users.
  • Prepare and export logs of all group activity for selected groups.
  • Manage the BlackBerry Workspaces app on users' devices. For example, enable or disable access to your organization's workspaces and view device details.

Configure integrations
  • Add and manage connectors to external repositories, such as SharePoint and Windows File Share connectors.
  • Enable Microsoft Office integration.

Set security policies
  • Set policies to protect files in workspaces and shared items.
  • Optimize system performance for file uploads.
  • Set policies for mobile devices.
  • Set file sharing policies on mobile devices.
  • Set default file sharing permissions for workspaces and shared items.
  • Set policies for retaining files prepared for online viewing.
  • Set the default parameters for recipient access to shared files.
  • Define the offline access period of files.
  • Set document watermarks.

Generate logs and reports
  • User activities
  • Workspace activities
  • Administrator audit log
  • Licensing

Configure parameters
  • Customize the interface with your organization's logo and links that point to information such as support and terms and conditions.
  • Configure welcome email settings for new users and customize the email content.
  • Configure ICAP.
  • Connect to a syslog server.
  • Monitor storage use and configure storage reporting.
  • Define organization tags that can be applied to files.
  • Set the enterprise mode for your service.
  • View and create workspace roles.

Configure authentication
  • Block accounts for unprovisioned users and configure automatic sign out for the web application.
  • Set and configure the authentication method for your organization.
  • Set up service accounts.

System information

Confirm the version of BlackBerry Workspaces that is deployed in your environment.

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