Send a file from another app

Send a copy of a file securely using BlackBerry Workspaces from other Android apps. The maximum file size that can be uploaded to BlackBerry Workspaces in this way is 50MB, depending on available device resources.

  1. In the app that you are using to view the file, (for example, Adobe Reader), tap Share and then tap Workspaces.
  2. Tap Send a Copy.
  3. Tap Continue.
  4. In the Enter name or emails area, do one of the following:
    • To manually add recipient email addresses, enter the email addresses of the intended recipients.
    • To select contacts from your device's contact list, tap the add icon and select the contacts you want to share the file with.
  5. If the Manage Permissions option is displayed, tap the menu icon and do any of the following to set the rest of the desired permissions:
    • To require recipients to sign in to view the file, turn on Require recipients to sign in.
    • To change the access permissions, tap the menu icon in the Permissions area and select the desired access level.
    • To add a read acknowledgement request to the file, turn on Require read acknowledgement.
    • To set a file expiration, when the file will no longer be accessible by the recipients, tap The Menu icon in the Expiration area and select the desired time period. If you select Specific date, specify the date and time.
    • To set who can access the file link, tap the menu icon in the Allow access to area and select the desired group: Recipients only, Anyone with recipients' domain, or Everyone.
    • To specify whether the file is displayed to recipients with a watermark, turn the Watermark option on or off.
      Note: When watermarks are turned on and permissions are set to Full access, watermarks are displayed in Workspaces viewers on all files. When permissions are set to any of the Download protected permissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications. Watermarks are set according to organizational policy.
    • To allow permitted users to post and to view comments in the file comments panel, turn on Commenting.
    • To collaborate on a document by uploading a new version of the document, turn on Allow upload of new versions. For more information see Collaborating on files.
    • To include annotations when sending the file (on files that contain annotations), turn on Include annotations.
  6. Tap the back arrow to return to the Send a copy screen.
  7. To send the file without notifying the recipient by email, turn off Notify recipients.
  8. In the Subject area, edit the email subject.
  9. In the Add a personal message box, add a personal message.
  10. Tap Send to send the file. If the Send button is not enabled, make sure that the email addresses that you entered are highlighted in gray. If they are not highlighted gray, tap inside the Add a personal message box.
    Authorized recipients can view the file by tapping on the link in the received email. The file is also uploaded to the BlackBerry Workspaces server. You can view the file in the Sent Files area of BlackBerry Workspaces app for Android.