Automatically disable users based on attributes Skip Navigation

Automatically disable users based on attributes

In organizations where changes to the user base occur frequently, it is often more efficient to automatically disable users based on one or more user attributes. This helps ensure the user base is kept current and database performance is maximized by reducing the number of active users.
For instructions on how to disable users directly from the Users list, see Disable users.
Automatically disabling sponsors also disables their associated dependents users.
  1. In the navigation bar, click The Settings icon.
  2. In the
    Users
    section, click
    Disable and Delete Users
    .
  3. On the
    Disable and Delete Users
    screen, select the AND/OR operator. When AND is selected, users must meet all conditions to be added. When OR is selected, users that match any of the conditions are added. The default is AND.
  4. In the
    Disable Users
    section, click the drop-down list in the
    Select Attribute
    column and select the first attribute you want to use to identify users to be disabled.
  5. As soon as you make a selection in the
    User Attribute
    drop-down list, the
    Select Operator
    drop-down list appears. Select an option from the list.
  6. In the field that appears to the right of the
    Select Operator
    field, enter or select a value.
  7. Optionally, to include another condition to the list of criteria that must be met in order for a user to be disabled, click
    Add Condition
    below the
    Disable Users
    section, and then repeat steps 3 through 6.
    When the AND operator is selected, if more than one condition appears in the Disable Users section,
    all
    of the conditions must be met in order for a user to be disabled.
  8. Select
    Disable users automatically every 7 day(s)
    to enable a database job that disables users every week.
    If you do not select this option, you will have to navigate to this screen and click the
    Disable Now
    button each time you want to disable users
  9. If you are unsure how many current users will be impacted by the criteria you set in steps 3 through 6, click
    Calculate
    to see the total number.
  10. Optionally, consult the
    Last Run
    field to see the date and time the most recent disable action was carried out.
  11. Optionally, click
    Download Log
    in the
    Last Run Result
    field to download a list of all of the users who were disabled during the last disable action.
  12. Click
    Save
    .
  13. Optionally, click
    Disable Now
    if you want to disable the list of users immediately.