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Automatically disable users based on attributes

In organizations where changes to the user base occur frequently, it is often more efficient to automatically disable users based on one or more user attributes. This helps ensure the user base is kept current and database performance is maximized by reducing the number of active users.
For instructions on how to disable users directly from the Users list, see Disable users.
Automatically disabling sponsors also disables their associated dependents users.
  1. In the navigation bar, click The Settings icon.
  2. In the
    Users
     section, click
    Disable and Delete Users
    .
  3. On the
    Disable and Delete Users
     screen, select the AND/OR operator. When AND is selected, users must meet all conditions to be added. When OR is selected, users that match any of the conditions are added. The default is AND.
  4. In the
    Disable Users
     section, click the drop-down list in the
    Select Attribute
     column and select the first attribute you want to use to identify users to be disabled.
  5. As soon as you make a selection in the
    User Attribute
     drop-down list, the
    Select Operator
     drop-down list appears. Select an option from the list.
  6. In the field that appears to the right of the
    Select Operator
     field, enter or select a value.
  7. Optionally, to include another condition to the list of criteria that must be met in order for a user to be disabled, click
    Add Condition
     below the
    Disable Users
     section, and then repeat steps 3 through 6.
    When the AND operator is selected, if more than one condition appears in the Disable Users section,
    all
     of the conditions must be met in order for a user to be disabled.
  8. Select
    Disable users automatically every 7 day(s)
     to enable a database job that disables users every week.
    If you do not select this option, you will have to navigate to this screen and click the
    Disable Now
     button each time you want to disable users
  9. If you are unsure how many current users will be impacted by the criteria you set in steps 3 through 6, click
    Calculate
     to see the total number.
  10. Optionally, consult the
    Last Run
     field to see the date and time the most recent disable action was carried out.
  11. Optionally, click
    Download Log
     in the
    Last Run Result
     field to download a list of all of the users who were disabled during the last disable action.
  12. Click
    Save
    .
  13. Optionally, click
    Disable Now
     if you want to disable the list of users immediately.