Share a workspace

You can share a workspace to invite new members to the workspace. You can also add groups, email domains, and individuals by managing workspace permissions.

  1. In the content area, do one of the following:
    • Beside a workspace, click The menu icon next to the workspace that you want to share, and click Share workspace.
    • Hover over the workspace name and click Share.
  2. From the Share <workspace name> user drop-down list, do any of the following:

    Members

    Steps

    Users
    1. In the Add recipeints field, type the email addresses of users you want to share the workspace with.
    2. In the Add Message field, type a message.
    3. To notify users that the workspace has been shared, select the Notify members check box.

    Existing group
    1. In the Select group field, type one or more group names. You can click View all permitted groups to see a list of groups that are available to you.
    2. In the Add members to selected group field, type the email addresses of users you want to share the workspace with.
    3. In the Message field, type a message.
    4. To notify users that the workspace has been shared, click Notify members.

    New group
    1. In the Group name field, type the group name.
    2. In the Goup members field, type the email addresses of users you want to share the workspace with.
    3. In the Group description field, type a description.
    4. In the Add Message field, type a message.
    5. To notify users that the workspace has been shared, select the Notify members check box.

    Email domain

    In the Domain name field, type a domain name.

    Active Directory Group

    In the Group name feild, type a group name.

  3. To modify the default Sharing permissions click Edit, or Advanced settings:
    1. In the Role list, select the role that you want to assign to the members you are adding. For more information, see Roles.
      The default permissions for contributors and visitors are set and can be changed by your organization administrator. For more information, contact your organization administrator.
    2. In the Permission list, select the user access rights for the workspace. For more information see Permissions.
    3. In the File expiration list, set the time when the workspace will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
      If you select Specific date, click The calendar icon and choose the desired date from the calendar.
    4. To specify whether .pdf files in the workspace are displayed with a watermark, turn on or turn off Watermarks.
      Watermarks are not currently displayed on workspace Microsoft Office files, even when .pdf files are set to display them.
    5. To specify whether recipients can comment on files in the workspace, in the Commenting field, set the toggle to on or off.
    6. Optionally, in the Apply permissions settings section, choose whether to apply the settings to This folder and subitems that inherit permissions only or This folder and all subitems.
    7. Optionally, in the Group managers field, type the email addresses of the users that you want to assign the group manager's role to.
    8. Click Apply.
  4. Click Share.