Share a file

You can share to give other users access to it. You can share the file to groups, email domains and individuals.

  1. In the file content area, do one of the following:
    • Click The menu icon next to the file that you want to share and click Share file.
    • Select the file in the list, and then click Share in the actions bar.
  2. Do any of the following:

    Members

    Steps

    Users
    1. In the Add recipeints field, type the email addresses of users you want to share the file with.
    2. In the Add Message field, type a message.
    3. To notify users that the file has been shared, select the Notify members check box.

    Existing group
    1. In the Select group field, type one or more group names. You can click View all permitted groups to see a list of groups that are available to you.
    2. In the Add members to selected group field, type the email addresses of users you want to share the file with.
    3. In the Message field, type a message.
    4. To notify users that the file has been shared, click Notify members.

    New group
    1. In the Group name field, type the group name.
    2. In the Goup members field, type the email addresses of users you want to share the file with.
    3. In the Group description field, type a description.
    4. In the Add Message field, type a message.
    5. To notify users that the file has been shared, select the Notify members check box.

    Email Domain

    In the Domain name field, type a domain name.

    Active Directory Group

    In the Group name feild, type a group name.

  3. To modify the default Sharing permissions, click Edit or Advanced Settings:
    1. In the Permission list, select the user access rights for the folder. For more information see Permissions.
    2. In the File expiration list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
      If you select Specific date, click The calendar icon and choose the desired date from the calendar.
    3. To specify whether .pdf files in the folder are displayed with a watermark, turn on or turn off Watermarks.
      Watermarks are not currently displayed on Microsoft Office files, even when .pdf files are set to display them.
    4. To specify whether recipients can comment on files in the folder, in the Commenting field, set the toggle to on or off.
    5. Optionally, in the Group managers field, type the email addresses of the users that you want to assign the group manager's role to.
    6. Click Apply.
  4. Click Share.