Add new members

Give access to a workspace, folder, or file by adding new groups, individuals, Active Directory groups, or an email domain to the entity.

  1. Next to the desired workspace, folder, or file, tap The Menu iconManage Access.
  2. Tap Add workspace member icon.
  3. In the TYPE area, tap The right arrow icon, and select the type of member you want to add: Workspaces group, users, Active Directory group, or email domain.
  4. Tap The back icon and do one of the following:
    • If you selected Workspaces group, enter a group name, and enter email addresses or distribution lists.
    • If you selected Active Directory, enter the Active Directory group name and a description.
    • If you selected Users, enter the email addresses of users you want to add.
    • If you selected Email domain, enter the domain name.
  5. In the ROLE area, tap The right arrow icon and select the desired role. For more information, see Roles.
    Note:

    Roles can be assigned when giving access to a workspace or folder only.

    If you set the role of an Active Directory group to Administrator, this role cannot be changed later. If you set the role of an Active Directory group to Contributor or Visitor, the role cannot be changed to Administrator at a later time.

  6. Tap The back icon to return to Add new permissions.
  7. In the PERMISSIONS area, tap The right arrow icon and select the desired permissions set. For more information see Permissions.
    Note: The Download protected permissions set is available for BlackBerry Workspaces Enterprise ES Mode and BlackBerry Workspaces Enterprise ES (Restrict Full Access) Mode only. For more information, contact your organization administrator.
  8. To set the time when the file is no longer be accessible by the recipients, tap The right arrow icon in the EXPIRATION area, and select the desired time period. If you select Specific date, choose the date and time, and then tap The back icon to return to the previous screen.
  9. Tap The back icon to return to Add new permissions.
  10. In the WATERMARK area, tap to toggle whether or not PDF files are displayed with a watermark.
    Note: Watermarks are set according to organizational policy. When permissions are set to Full access, watermarks are only displayed on PDF files. When permissions are set to any of the Download protected permissions, watermarks are not displayed on Office files.
  11. In the APPLY TO area, select Folders that inherit permissions only to give access to all items that inherit permissions, or All folders to give access to all subitems.
  12. Tap The back icon to return to Add new permissions.
  13. Tap Add.