Manage access to workspaces, folders, and files

You can give users access to a workspace, folder, or file. You can give access to individuals, Active Directory groups, new groups, or email domains. Giving a user or group access to an item makes them a member of that workspace, folder, or file.

  1. Beside the workspace, folder, or file that you want to give access to, tap the menu icon > Manage Access.
  2. Tap the plus symbol.
  3. To add users or groups, perform one of the following tasks:
    TaskSteps

    Group
    1. Tap Group.
    2. In the Enter group name field, enter a name for the group you are adding.
    3. In the Enter email addresses or distribution lists area, add group members.
    4. Add email addresses in the Add group managers area to grant specific members permission to add or remove group members.

    Users
    1. Tap Users.
    2. Enter email addresses of users you want to add.
    3. Select or add members to the Add group managers to grant specific members permission to add or remove group members.

    Email domain
    1. Tap Email domain.
    2. Enter the domain name. For example, domain.com

    Active Directory group
    1. Tap Active Directory group.
    2. Enter the Active Directory group name.
  4. To add members and set permissions without notifying members, turn off Notify members.
  5. To change the member's role, tap And_menu icon in the Role area and select one of the following:
    • Visitors
    • Contributors
  6. To change the access permissions, tap And_menu icon in the Permissions area and select the desired access level.
  7. To set a file expiration, when the file will no longer be accessible by the recipients, tap And_menu icon in the Expiration area and select the desired time period. If you select Specific date, specify the date and time.
  8. To specify whether the file is displayed to recipients with a watermark, turn the Watermark option on or off.
    Note: When watermarks are turned on and permissions are set to Full access, watermarks are displayed in Workspaces viewers on all files. When permissions are set to any of the Download protected permissions, and files are downloaded, watermarks only display on PDF files and do not display on Office files opened in their native applications. Watermarks are set according to organizational policy.
  9. To allow permitted users to post and to view comments in the file comments panel, turn on Commenting.
  10. Tap Apply.
    For more information see Permissions.
    Note: The Advanced Rights Management permissions set is available for BlackBerry Workspaces Enterprise ES Mode and BlackBerry Workspaces Enterprise ES (Restrict Full Access) Mode only. For more information, contact your organization administrator.