Add an event

  1. Add an event. Do one of the following:
    • From the home screen, long press the Work app. Tap New Meeting.
    • In the Calendar, tap Add icon .
    • In Day, Week, or Month view, tap the hour that you want an event to begin. Tap New event.
    • Use the Quick Create Tool in the BlackBerry Dynamics Launcher. For more information, see Use the BlackBerry Dynamics Launcher.
  2. Type an even name.
  3. Type and select the required and optional participants. To add a participant who is not a contact or from an external organization, type their email address.
  4. Tap Resources to enter telephone numbers, web conference URLs, and anything else necessary to support the event.
  5. Tap Starts and Ends to set or change the start and end dates.
  6. Tap the times that are displayed to set or change the start and end times.
  7. Tap View Schedules to drag the event to different times in the BlackBerry Work calendar and find the best time for added participants. The availability of participants is indicated by changes to the color of their avatar. Time zone information for the invitees also displays.
    If a user makes an update to their time zone information in Microsoft Outlook for Mac, BlackBerry Work does not detect the change and the incorrect time zone might display for that user in calendar events.
  8. In the Suggested Time area, tap a time for your meeting.
  9. Turn on All day to schedule the event for the full day.
  10. In the Repetition section, to set or change the event frequency.
  11. In the Location field, type a location.
  12. Tap the time zone to change it. Enter the host country and choose a time zone option.
  13. Turn on Add conference details to quickly add details to the meeting invitation. For information, see Change BlackBerry Work for Android settings.
  14. Turn on Create Teams meeting to host the event on Microsoft Teams.
    The Add conference details and Create Teams meeting options cannot be enabled at the same time. When one is turned on, the other will be turned off.
  15. Tap Reminders to set your personal alert interval.
  16. Tap Show me as and select from Busy, Available, Tentative, Out of Office, or Working elsewhere.
    When you add an event in a shared calendar, you can set your presence as "Working elsewhere". For more information, see Add a shared calendar. Setting the Show me as to "Working elsewhere" is not supported in your main calendar, the status synchronizes to it.
  17. Tap Privacy and select Default, Private, or Public. Default is the default setting for your work email account, either Private or Public. The setting you choose in BlackBerry Work overrides the default setting. Private means that only your contacts can see your presence information. Public means that everyone in your organization can see it.
  18. Turn on Allow New Time Proposal to allow meeting invitees to propose a new time for the meeting. Note that your administrator must enable this feature before you can use it.
  19. Tap Add attachments to add an attachment. You can take a picture, or add an existing file from the photo library or from Docs.
  20. Tap Classifications to add classifications, such as Internal or Confidential, to the event.
  21. Tap Caveats to add a caveat, such as Do not forward or Do not reply, to the event.
  22. Tap the Notes field to provide additional information or to add inline attachments.
  23. Tap Save.