Manage your tasks

When you open BlackBerry Tasks, a list of your active tasks is displayed. By default, the list is synchronized with the tasks in your work email account when you open the app and at 15 minute intervals while it is open. You can change the synchronization interval. For more information, see Change BlackBerry Tasks for Android settings. To force synchronization at any time, you can swipe down on the list. Synchronization continues when the app is minimized, but it stops when the app is closed.

Tasks in the task list are displayed with the following icons:
  • High priority: icon_high_priority
  • Low priority: icon_low_priority
  • Normal priority: icon_normal_priority
  • Recurrence: icon_recurrence
  • Category: Catagory icon
Note: You can view inline attachments and images in tasks. Depending on the Microsoft Exchange Server version and the email client that you are using, some of the following limitations might occur in your environment:
  • If you edit the task properties in Outlook Web App 2013 or 2016, such as the subject or priority, any inline attachments will be removed in BlackBerry Tasks.
  • If you edit the task body before the inline attachment is downloaded, the attachment may be removed. Users are warned when editing a task with an inline attachment that the attachment may be removed.
  • If your mail server is Microsoft Exchange 2010, when tasks are first synchronized, all inline images will be made available in the attachments list and will not be placed inline.
  • If your mail server is Microsoft Exchange 2013, inline attachments are not supported. All inline attachments will be available in the attachment list.
Complete any of the following tasks:

Task

Steps

Specify the folders to synchronize
You must create new folders in Microsoft Outlook, as creating folders in BlackBerry Tasks is not supported. The default Tasks and Flagged Emails folders are synchronized by default.
  1. Tap Menu icon.
  2. Tap Manage Synced Folders.
  3. Select the folders that you want to synchronize.

Specify the tasks to display
  1. Tap
  2. Tap Manage Tabs.
  3. Do any of the following:
    • To show or hide the tasks associated with the heading organizers, tap Hide tasks icon and Eye icon respectively.
    • To reorder the tabs, press and hold The Navigation drawer icon beside the tab you want to move, and slide your finger up or down to move the task heading tab left or right on the screen.
    • To restore the default settings, tap Menu icon> Restore Tabs.

Change the order of the tasks that are displayed
Do one of the following depending on the your device:
  • On regular-width devices, tap Ascending icon or Ascending iconto order the tasks in ascending or descending order.
  • On slim-width devices, tap > Sort.

Search for a task
  1. Tap Menu icon > Search.
  2. Type your search criteria.

Edit a task
  1. Tap a task.
  2. Make the necessary changes and tap Save icon.

Mark a task as complete

Tap a task, and tap The Mark task complete icon.

Delete a task
Do any of the following:
  1. To delete a single task, tap the task and tap Trash icon.
  2. To delete multiple tasks, press and hold a task, tap additonal tasks as required, and tap Trash icon.