Add an event

  1. Tap the Calendar icon in the BlackBerry Dynamics Launcher to open the Calendar app.
  2. Tap The Add icon. The New Event form opens.
  3. Do any of the following. Numbers entered in fields will be displayed as links. You can add phone numbers to any field (for example, in the Subject, Location, and Notes fields).
    • Tap Subject to enter a subject for the event.
    • Under Participants, do any of the following:
      • Tap Required field and begin typing a name. Select an attendee from the available matches.
      • Tap Optional and begin typing a name. Select an attendee from the available matches.
      • Tap Resources to add resources (for example, meeting rooms).
      You can remove one or more suggested participants cached based on the Sent Items folder.
    • Tap Starts and specify a date. Tap Starts again to set the start date selected. If you schedule an event, your availability is shown under Participants/Organizer.
    • Tap Ends to specify an end date. Tap Ends again to set the end date selected. Specify your time zone.
    • Tap View Schedules to drag the event to different times in the BlackBerry Work calendar and find the best time for added participants. The availability of participants is indicated by changes to the color of their avatar. Time zone information for the invitees also displays.
      Note: If a user makes an update to their time zone information in Microsoft Outlook for Mac, BlackBerry Work does not detect the change and the incorrect time zone might display for that user in calendar events.
    • In the Suggested Time area, you can tap a time for your meeting.
    • If applicable, turn on the All Day indicator.
    • Tap Repeat and then tap one of the available intervals (the default value is Never).
    • Turn on Add Conference details to quickly add the default conference details to the meeting invitation. For information, see Change BlackBerry Work for iOS settings.
    • Turn on Create Teams Meeting to host the event on Microsoft Teams.
      Note: The Add Conference details and Create Teams Meeting options cannot be enabled at the same time. When one is turned on, the other will be turned off.
    • Tap Calendar to specify which calendar to add the event to.
    • Tap Location to specify where the event will be held. You can enter a call-in phone number and passcode here. A setting available in Calendar settings under Passcode causes any phone number in this field to be displayed as the default. (Numbers in all fields are otherwise displayed as the default.)
    • Tap Reminder to set a meeting reminder. From the list that is displayed, check when you want the reminder to be sent.
    • Tap Show As to set your Presence while you are attending the event. When you add an event in a shared calendar, you can set your presence as "Working elsewhere'. For information, see Add a shared calendar. Setting the Show As to "Working elsewhere" in your main calendar is not supported, the status synchronizes to it.
    • Turn on Private to restrict attendance to only invitees.
    • Turn on Allow New Time Proposal to allow meeting invitees to propose a new time for the meeting. Note that your administrator must enable this feature before you can use it.

    • Tap Add Attachments to add an attachment. You can take a picture or video to add, or add an existing file from the photo library or from Docs.

    • Tap Classifications to add classifications, such as Internal or Confidential, to the event.

    • Tap Caveats to add a caveat, such as Do not forward or Do not reply, to the event.

    • Tap the Notes field to provide additional information or to add inline attachments.
  4. Tap Add.
The event is added to your calendar and the invitations are sent to the invitees. When an invitee accepts an invitation, the icon for that invitee turns green in the Participants section.