Access FileShare, SharePoint, and Box
A file share is public or private computer data and/or space in a network with various levels of access permissions. File sharing allows a number of people to use the same file by being able to read or view it, write to or modify it, copy it, or print it. Users can have the same or may have different permissions. A file share may also include an allocated amount of personal file storage.
Access to enterprise SharePoint and Box sites give you even more channels for near-instant mobile collaboration with your enterprise team members. Heavily used by organizations large and small for on-demand file sharing and updating, SharePoint and Box are applications that integrate intranet, content management, and document management onto a holistic platform. In addition to these applications, your administrator can make other document repositories available to you.
It is still important to remember, however, that applications like SharePoint and Box aren't something you buy and install on your own desktop but rather backend systems that tie all your users' PCs and mobile devices together, allowing them all to communicate and synchronize data. The basic goal is to make it possible for an organization with a hundred or even a thousand employees spread all over the region or the world to work together with the same level of agility and coordination as a company with ten people working out of a single office.
You access and manage your document data sources in the same way as your work file shares. However, with SharePoint for example, if you have been granted the corresponding permissions, you can check-in and check-out files. For guidance on the fundamentals of multi-author sharing, consult your Microsoft Office SharePoint training resources or other enterprise documentation.
- To browse the content of your file shares and other document-sharing resources tap , then tapFileShare,SharePoint,Box, or other listed resource.
- Tap the corresponding to view your permissions in the share.
- Tap a share to open it. Note: When you are prompted to provide your log-in credentials for aBoxfolder, enter the email address provided to you by your administrator to access the files in that folder.
- At the top of the screen, tap the parent folder to display its position in the hierarchical tree.
- Tap a higher level in the tree to move up to that level.
- Tap a file to download and open it. A indicates that the file has already been downloaded.
- Tap beside a file name to view your options. The options may include:
- Info: Display the file's properties—when created, last modified, location/path on the device, file size.
- Delete: Remove the item from the file share folder if your permissions allow.
- View Online
- Remove from Online
- Add to Offline: Download the files and folders to the Offline folder to work on when you are offline.
- Remove from Offline
- Add to Bookmarks
- Remove from Bookmarks
- Share: Open the file in a different app on the device as allowed by your user policy.
- Compress to Zip
- Tap at the bottom of the screen for a selected doc to:
- Email the doc
- Compress the file to Zip
- Delete the file
- Add to/remove from offline: Files designated to this folder by your administrator cannot be removed.
- Add to/remove from Bookmarks
- Tap at the bottom of the screen for a selected folder to:
- Add to/remove from offline
- Add to/remove from Bookmarks