Add recipients to a sent file

You can add recipients to a sent file is a way to share files with new recipients (in addition to existing recipients). This action is useful when you want to add new members to an existing collaboration group on a specific item.
  1. From the navigation pane, click Sent items.
  2. From the content area, select the file that you want to forward in the sent items list.
  3. In the action toolbar, click The Add recipients icon.
  4. Type the name, email address, or distribution list for each recipient.
  5. To set the file permissions, expiration, watermark settings, and annotations, click Settings.
  6. If you want to share your annotations with the file, select Include annotations.
  7. In the Permission list, edit the permission for the selected file. For more information see Permissions.
  8. In the File expiration list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never.
    If you select Specific date, click The calendar icon and choose the desired date from the calendar.
  9. In the Watermark list, set whether workspace PDF files are displayed with a watermark.
    Watermarks are not displayed on workspace Microsoft Office files, even when PDFs are set to display them.
  10. In the Commenting list, select On to enable recipients to comment on the file.
  11. In the Allow access to list, select who can access the file (Recipients only, Anyone within recipients' domain, or Everyone).
  12. Click Done.
  13. Optionally, change the subject of the notification email.
  14. Optionally, add a personal message.
  15. If you do not want to notify anyone that you are sending a file, clear the Notify recipients check box. This is useful when you want to send yourself a file to continue working on it later.
  16. Click Send.
    You can access the file later from your Sent files area in the navigation menu from every screen. The recipient receives a notification or email message with a link to the file.