Send smaller files

Use this method when you send files that are 25MB or less. You can customize permissions and security settings on a per-email basis. For future emails, the permissions and settings return to your organization’s default settings.
  1. Open a new email and enter a recipient and attach a file or files.
    Depending on your plugin settings, the Set security for this email panel may appear at the side of the mail. If it does not appear, click The Protect Attachments icon.
    Note: The options available in the Set security for this email panel depend on your organization's BlackBerry Workspaces configuration.
  2. Do one of the following:
    • To protect your attachments with BlackBerry Workspaces and want to change the security permissions, perform steps 3-9, below.
    • If you do not want to change the default settings, click Send now.
    • If you set to be asked before sending and you do not want to protect your attachments with BlackBerry Workspaces, click Send Unprotected when prompted.
    • If you set to be asked before sending and you want to protect your attachments with BlackBerry Workspaces with the default settings, click Send Protected when prompted.
    • If you set to be asked before sending and you want to protect your attachments with BlackBerry Workspaces and want to change the security permissions, click Set permissions when prompted and perform steps 3-9, below.
  3. If available, select The Protect Attachments icon to ensure that your attachments are protected with BlackBerry Workspaces.
  4. Select Require recipients to sign in to ensure recipients sign in to BlackBerry Workspaces to access the file.
    Note: If you do not select this option, recipients have full access (not tracked) and can download an original or encrypted version, edit, copy-paste, and print. For more information, see About requiring recipient sign in.
  5. If you require recipients to sign in, in the Permission list, select the desired permissions:
    • Full access (not tracked): Recipients can download an original or encrypted version, edit, copy-paste, and print.
    • Advanced Rights Management: Download protected, edit, print, copy: Recipients can download an encrypted version, edit, copy-paste, and print.
    • Advanced Rights Management: Download protected, edit, print: Recipients can view, download an encrypted version, edit, and print.
    • Advanced Rights Management: Download protected, & edit: Recipients can view, download an encrypted version, and edit.
    • Advanced Rights Management: Download protected, & print: Recipients can view, download an encrypted version, and print.
    • Advanced Rights Management: Download protected: View: Recipients can view and download an encrypted version.
    • Online only: View &print: Recipients can view files in the online viewer and print.
    • Online only: View: Recipients can view files in the online viewer only.
    • Online only: Spotlight view: Recipients can view files in the online viewer in spotlight view only. In spotlight view, text is visible only in the region of the pointer; the rest of the text is obscured.
  6. If you require recipients to sign in, in the Watermark list, set whether or not the file is displayed with a watermark.
    Note: When permissions are set to Full access, watermarks are only displayed on PDF files.
  7. If you require recipients to sign in, in the File expiration list, set the time when the file will no longer be accessible by the recipients. Select a specific date, a time period from the list, or never. If you select Specific date, choose the desired date from the calendar.
  8. If you require recipients to sign in, in the Allow access to list, select who can access the file:
    • Everyone: Everyone can access the file.
    • Recipient’s email domain: The recipient, and anyone else who signs in with an email in the same domain as the recipient, can access the file.
    • Recipients only: Only the recipients of the email can access the file.
  9. If you want to allow recipients to work on the file(s) that you are sending, including uploading a new version, click Enable collaboration.
  10. Click Send.